HOW TO BOOK
The Travel Convention is a trading name of ABTA Limited
The Travel Convention is acting as an agent of Cosmos Holidays Plc trading as somewhere2stay
To book accommodation, please CLICK HERE to view details of each hotel then complete the on-line registration form.
Payment
Full payment will be required at the time of booking. Each room is subject to a £15 plus VAT booking fee.
Special Requests
Accommodation may be booked via this website for single or double occupancy rooms from Friday 3 October to Sunday 11 October inclusive.
If you have any special requests, please email moreinfo@thetravelconvention.com or call the Convention Office on 01920 873030.
Accommodation Amendments
After Monday 1 September, you must advise the Convention Office of any changes in writing. There will be a £50 Administration Charge per Change plus any charges by the Accommodation Provider (Amount to be Confirmed)
If you change the number of people on your booking, the accommodation price will be re-calculated for the new party size. If, for example, your party is reduced in number, this may mean that accommodation is under-occupied and the remaining party Members may have to pay more.
If you wish to make any change to your booking whilst at the Convention (e.g. upgrading accommodation or extending your stay), all requests are subject to availability and any extra cost must be paid immediately. A change of confirmed accommodation to different accommodation or different date amounts to a cancellation of the original accommodation unless otherwise agreed by us (on behalf of the accommodation provider(s) concerned).
See also point 12 of registration terms and conditions.
Accommodation Cancellations
Please advise the Convention Office of any cancellations in writing.
Cancellation charges will be calculated as set out below. Please remember these charges will also apply if you have failed to make payment on time.
Period that the cancellation email is received by us:
- The relevant cost for three nights accommodation for cancellations within 7 days prior to arrival or no show
- The relevant cost for two nights accommodation for cancellations up to 7 days prior to arrival
- No costs for cancellations prior to Monday 1 September 2008
Amendment fees are not refundable in the event of cancellation.
If one or more but not all Members of your party cancel, this may mean that accommodation is under-occupied and the price for the remaining Members of your party may be increased to reflect this.
See also point 10 of registration terms and conditions.
